How much should be spent in the audience for boring, lifeless slides? Even worse, how many gave him the tedious PowerPoint presentation?
Yes, this does happen, poor PowerPoint happens to many people. This happens quite often to those who give a presentation or those who listen to the PowerPoint presentation.
Here are tips to help you add power to your next presentation. Of course, this PowerPoint presentation is far more interesting and effective.
1. Write A Script
The purpose of your slides is to illustrate and expand what you will say to your audience. You must know what you want to say and then look for ways to visualize it.
Unless you are an expert at improvising, make sure you write or at least describe your presentation before trying to arrange the slides.
And make sure your scripts follow good storytelling: give a beginning, middle, and end; have a clear bow that is built towards a kind of climax.
Make your audience appreciate each slide but want to know what’s next; and if possible, always give them PowerPoint presentations that have special interesting values.
2. Please, One By One
At any given moment, what should be on the screen is what you are talking about. Your audience will almost immediately read each slide as soon as it is displayed.
If you have the next four points you plan to show there, they will be three steps ahead of you, waiting for you to catch up instead of listening.
Because they will have an interest in the points you convey and are also displayed real on the screen.
Plan your presentation so that only one new point is displayed at any given time. Other points can be revealed one by one when you get their attention.
The graph can be placed on the next slide to be referenced when you get the data displayed in the graph. Your job is to control the flow of information so that you and your audience stay in sync.
3. No Paragraphs
The location where most presentations fail is when their authors, convinced that they produce some sort of stand-alone document.
If you put everything you want to say on the slide in large blocks of large text, congratulations you have just killed a room full of people. Cause of death: boredom poisoning.
Your slides are illustrations for your presentation, not the presentation itself.
They should underline and reinforce what you say when you give a presentation – save paragraphs of text for your script.
PowerPoint and other presentation software have functions to display notes to the presenter screen that are not sent to the projector.
Or you can use a notecard, a separate word processing document, or your memory. Just don’t put it on the screen.
For goodness sake, if you do it for some reason put it on the screen, don’t read your own slides, and show your back to your audience during the presentation.
4. Watch Design
PowerPoint and other presentation packages offer all kinds of ways to add visual “effects” to your slides. Like fade, swipe, flashing text, and other effects that are easy to insert with a few mouse clicks.
Avoid the temptation to dress up your PowerPoint presentation with cheap effects and focus on the basics of simple design.
Use sans serif font for text content. Serif Sans like Arial, Helvetica, or Calibri tend to be the easiest to read on-screen.
Use decorative fonts only for slide headers, and then only if they are easy to read. Decorative fonts – calligraphy, German blackface, futuristic, psychotic handwriting, flowers, art nouveau, etc.
Are difficult to read and must be provided only for large headlines at the top of the page. Better yet, keep using classy serif fonts like Georgia or Baskerville.
Place dark text on a light background. Again, this is the easiest to read. If you have to use a dark background – for example, if your company uses a standard template with a dark background.
Make sure your text is bright enough (white, beige, light gray, or pastel) and maybe increase the font size by two or more three levels.
Align text left or right. The text in the middle is harder to read and looks amateurish. Align all your text to the right or left line – the text will look better and easier to follow.
Avoid clutter. A title, a few points, maybe a picture. More than that and you risk losing your audience when they finish it.
5. Use Images Efficiently
There are two schools of thought about images in presentations. Some said they added visual interest and kept the audience engaged. Others say the image is unnecessary interference.
Both arguments have several advantages, so in this case, the best choice is to divide the difference: use images only when they add important information or make abstract points more concrete.
6. Think Also Outside the Screen
Remember, slides on the screen are only part of the presentation – and not the main part. Even though you might be presenting in a dark room, think about your own presentation method.
How you hold yourself, what you wear, how you move around the room. You are focused when you present, no matter how interesting your slides are.
7. Have A Hook
Like the best writing, the best presentations shake their audience early and then draw them in.
Open with something surprising or interesting, something that will make your audience sit and pay attention.
The most powerful hook is often one that draws directly to the emotions of your audience, which is to offer something extraordinary or, if appropriate, to frighten them.
Thus, it will effectively promise you to make extraordinary things happen, or scary things do not happen.
8. Ask Questions
Questions arouse interest, curiosity, emotions, and involve the audience. So ask lots of them. Build tension by asking questions and letting your audience pause before moving to the next slide with the answer.
Quiz their knowledge and show how little they know. If appropriate, engage in a few questions and answers with your audience, with you asking questions.
9. Break the Rules
Like everything else, there are times when each of these rules – or other rules that you know of – will not apply.
If you know there are good reasons to break the rules, go ahead and do it.
Breaking the rules is an entirely acceptable behavior. You can ignore the rules or break the rules because you want to act creatively and kill boring feelings.
That’s a good PowerPoint presentation tips for your business interests. Good luck!